REGULAR MEETING OF THE BOARD OF DIRECTORS

LAKE Don Pedro Community Services District

9751 Merced Falls Road

Monday, September 19^th, 2011 1300hrs

(209) 852-2331

 

Prepared by Lew Richardson from analog and digital recordings.

My best to you and yours, Lew

 

CLARIFICATION NOTE:  Just after taking a meeting break Kalvin Gile continued to advocate for a committee formation to investigate his White Pages printouts of telephone use at the water plant for four months.  Board Secretary Charise Reeves clearly reminded everyone present we were on break and should not discuss the matter until resuming the meeting.  Evidently, when I was absent from the board room, Mr. Gile had suggested that Dan Tynan and I be on his committee with Director Skoien and members of the audience fully supporting the idea.     

  XXXXX   1659HRS   RESUME MEETING     XXXXX

 

Vice President Kinsella:  Are we back on the record?

Board Secretary Charise Reeves:  OK, ah you call it back on and I’ll (inaudible)

VP Kinsella:  Ok, let’s get back on

Charise Reeves:  4:59

VP Kinsella:  Kalvin I’m not ignoring you

Multiple voices

VP Kinsella:  Say again?

Kalvin Gile:  That answer makes me happy.   And I’ll do it any day of the week, I’ll even give up golf. 

VP Kinsella:  Kalvin Gile would like to have a board member, ah sit down with him to go over the phone bill.  Ah, you can do it too Dan

Interim General Manager Dan Tynan:  I have, I’ve gone over it, and over it

Director Mark Skoien:  Well he requested you and Lew, because, he thinks you’d be good at

Director Lew Richardson:  Who?  Mr. Gile?

Director Skoien:  Yes

Director Richardson:  No thanks

Director Skoien:  You don’t want

Director Richardson:  I’ve got some other things that I am pursuing.

Director Skoien:  No, but I mean you don’t want to sit with Dan and him and look over the phone?

Director Richardson:  Not particularly.

VP Kinsella:  OK

Director Richardson:  I think it’s taking too much time for whatever’s been hoped to be achieved out of it.

VP Kinsella:  OK

Director Skoien:  Well Dan what do you feel?

IGM Tynan:  I feel I’ve spent enough time on it.  I have, this Friday, at 5:00 to be in Mariposa.

Director Skoien:  Right, what about, what about policies in the office are they going to be changed, I mean, you think it’s under control?

IGM Tynan: I think, actually I think this report shows that we’re all doing our jobs, you know, we’re calling customers, we’re calling suppliers, uhm, like I said I had that meeting Friday at 5 o’clock after work and I’m giving them all the information, the tapes, everything

VP Kinsella:  Go ahead Dan – Lew 

Director Richardson:  We’re there any porn sites, dating sites, anything like that on there?

IGM Tynan:  None

Director Richardson:  Thank you.  That’s good.

VP Kinsella:  OK, Coralane?

Coralane Porter:  Oh don’t you have a something before…

VP Kinsella:  You have a sentence to say?

Coralane:  Oh, OK it’s connected to the Wes Snyder which is below the Creation reactivation of CSD committees (multiple voices-inaudible) 

Charise Reeves:  OK, where are we at?

Director Richardson:  Well, we’re jumping committees.

Charise Reeves:  Yep

Coralane:  Yeah you’re

Charise Reeves:  We’re on M, if we’re not doing anything on the phone calls. 

Unknown:  yep

Unknown:  Yep

Charise Reeves:  You need to decide, are you doing anything with the phone bill issue or are you moving on to committees?

VP Kinsella:  I really don’t want to do anything until after we’ve, get a result from the Grand Jury, so my recommendation and if the board thinks otherwise, my recommendation is ah thank Mr. Gile for his offer and to decline at this time.   Anyone have a problem with it, any board member have a problem with that?  OK.  Thanks Kal we’ll just wait until we hear from the Grand Jury I guess.  OK, Coralane are you

Charise Reeves:  No we’re on page (inaudible)

VP Kinsella:  Yeah I know the committees, yeah

AGENDA ITEM M: CREATING/REACTIVATION OF CSD COMMITTEES (15 Minutes) Request – By D Tynan.  Request – By Director Richardson for the creation and/or reactivation of CSD committees with emphasis on an MID committee to facilitate communication regarding outside MIDPOU properties

[Standing Committees:  Finance: VP Kinsella and Charise Reeves – No current issues, waiting for selection of replacement director.  Operations: VP Kinsella and Director Skoien.  Personnel: VP Kinsella and Director Richardson.  Public Relations: VP Kinsella and Director Richardson.  Temporary Advisory Committees:  M.I.D.: VP Kinsella, Director Richardson and Wes Barton.]

AGENDA ITEM N: MID LICENSE AND McCLURE DAM RELICENSING (15 Minutes)  Request – By Wes Snyder to again discuss creating a committee and sending someone as a District representative to the relicensing meetings

 [Coralane Porter spoke on behalf of Wes Snyder who was unable to attend due to a medical issue.  Porter proposed the creation of an ad hoc committee to work in conjunction with the MID Committee.   VP Kinsella suggested submitting a letter of interest but Peggy Waltz didn’t believe it necessary since they were only to be an ad hoc committee.  Porter advised the three people interested in the committee were Ron Hunt, Peggy Waltz and Coralane Porter.]     

AGENDA ITEM O: REQUEST FROM WES BARTON – When is CSD’s plan not a plan? (15 Minutes) Request – By Wes Barton to discuss his letter to the Interim General Manager

 [Wes Barton reiterated his financial, operational, and ethical concerns about the board and district, pages 88-89 of the packet.  Emphasis on CIP projects and amount spent versus anticipated savings.]

 AGENDA ITEM P: RESPONSE TO WES BARTON’S REQUEST (15 Minutes) Request – By Dan Tynan to discuss his response to Wes Barton’s letter

[IGM Dan Tynan responded with a list of completed and planned projects, many already previously identified by CSD engineers as priorities.  Tynan defended the AMR upgrade due to the lost revenue that will be recovered because of many old and under reporting meters and that many of the CIP projects were required by the State so as to continue operations.]

AGENDA ITEM Q: METER INSTALLATION BIDS (15 Minutes) Request – By D Tynan to discuss bids received for the AMR – Meter Installation project and possible approval of this item as part of this year’s CIP budget

[Three responses to bids, drafted by the CSD attorney, for installation of water meters and electronic sending units were read.  Two were not sealed.   Notices clearly required how the bids were to be marked and sealed.  Research needed regarding legal options for re-advertising the job.    By Board direction, Staff will contact attorney (who had already left the meeting) for advice on how to proceed.  Motion by VP Kinsella to decline all bids; Second Ross; Vote: Kinsella; Ross and Richardson;  Skoien Nay. 

AGENDA ITEM R: ON CALL ALARMS (15 Minutes) Request – By D Tynan to modify policy 2010 – Hours Worked

[Alarms frequently going off due to failures in SCADA system.  Discussion regarding a revised formula in policy for overtime compensation rate for responding to multiple alarms during a short period of time.   Repair parts for the SCADA system on order.  Charise Reeves suggested doing a financial analysis of the problem prior to any change by the board.  Matter tabled until next month.]

DIRECTORS COMMENTS – None

Adjourned 6:15  [1815hrs]